PAYMENT POLICIES

PAYMENT OPTIONS

We offer three convenient ways for you to pay for furniture and carpet rentals, material handling, signs and other servies provided by Vista Convention Services South in our role as the Official Contractors for this show.

1. All checks must be in U.S. funds drawn on a U.S. bank
   
   
2. Advance Payment by Company Check
   Attach check or order forms. Additionally, although you may choose to pay by company check or cash for charges incurred at show site, we require your signed Payment and Credit Card Authorization Form to be on file with Vista Convention Services South in advance to guarantee payment. Please make all checks payable to Vista Convention Services South.
   
   
3. Wire Transfer in U.S. Funds
   For bank information call Vista Convention Services South Comptroller at (609) 485-2421 or e-mail:dvenezia@vistacs.com
   
   
4. Wire transfers must be initiated and confirmed at least two weeks before move-in.
   Wire transfers must include the show name, company name and booth number.
   Due to various processing fees we incur from banks clearing wire transfers into our accounts, Vista Convention Services South wil charge the following fees:
   Domestic incoming wire transfer fee: $25.00
   International incoming wire transfer fee: $35.00
   
   
5. Credit Card
   Use MasterCard, VISA, or American Express. To accept charges, you must complete the PAYMENT AND CREDIT CARD CHARGE AUTHORIZATION. For discount rates to apply, Vista Convention Services South must receive this form by the published deadline date.

SHOWSITE ORDERS

To save money, take advantage of the pre-show discounts by ordering as many of your requirements as possible before the Discount Deadline Date.
For the discount prices to be in effect, your order must be received by the Discount Deadline Date, and payment must accompany your order.
Orders received after the Discount Date or made at the Exhibitor Services Desk during the show will be billed at the "standard" prices listed on the various forms.

PAYMENT TERMS

To process your order for services and materials listed in the Exhibitor Service Manual, we require your signed Payment and Credit Card Charge Authorization Form to be on file with Vista Convention Services South in advance to guarantee payment. Invoices for outstanding balances will be available at the Exhibitor Services Desk for your review and payment. Prepayments will be indicated, and any balance due must be paid in full by cash, check or credit card upon presentation. All payment inquiries should be resolved before you leave the show.

Additionally, Vista Convention Services South is authorized to charge the exhibitor's credit card for any charges incurred following the show, i.e. dismantle labor, outbound overtime drayage charges, etc. In these circumstances, Vista will charge the exhibitor's credit card on file, and mail an invoice to the exhibitor, outlining charges which were billed.

All charges payable in U.S. Funds only. Checks, cash, Traveler's checks, MasterCard, VISA, and American Express are accepted. Telephone orders are not accepted.

CANCELLATION POLICY

Items cancelled before the deadline date will be refunded at 50%. NO REFUNDS AFTER DEADLINE DATE.

PLEASE NOTE

All materials are on a rental basis for the duration of the show and remain the property of Vista Convention Services South.

LIMITS OF LIABILITY

GENERAL

• Vista Convention Services South and its subcontractors shall not be responsible for loss, damage or delay due to strikes, lockouts or work stoppages of any kind including fire or Acts of God.
• Vista Convention Services South and its subcontractors shall not be liable to any extent whatsoever for any actual, potential or assumed loss of profits or revenues, or for any collateral costs, which may result for any loss, injury or damage to an exhibitors materials or exhibitor personnel, which may make it impossible or impractical to exhibit exhibitors materials.
• Claims for loss, injury or damage which are not submitted to Vista Convention Services South within thirty (30) days of the close of the show on which the loss, injury or damage occurred shall be considered waived. No suit or action shall be brought against Vista Convention Services South or its subcontractors more than one year after the accrual of the cause of action.
• Vista Convention Services South liability shall be limited to the physical loss or damage to the specific article which is lost or damaged, and in any event, Vista Convention Services South maximum liability shall be limited to $.30 per pound per article with a maximum liability of $50.00 per item, or $1,000.00 per shipment; whichever is less.

MATERIAL HANDLING

• Vista Convention Services South shall not be responsible for damage to uncrated materials; material improperly packed or concealed damage.
• Vista Convention Services South shall not be responsible for loss, theft, or disappearance of exhibitor’s material after same has been delivered to exhibitor’s booth.
• Vista Convention Services South shall not be responsible for loss, theft, or disappearance of materials before they are picked up from exhibitor’s booth for reloading after the show. Bill of lading covering outgoing shipments, which are furnished by Vista Convention Services South to the exhibitor, will be checked at time actual pick up from booth and corrections made when discrepancies occur.
• The consignment or delivery of a shipment to Vista Convention Services South  by an exhibitor, or by any shipper to or on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth.
• Rates are based on incoming weight only. All weights are rounded off to the next 100 weight. Each shipment received is considered separately. Freight handling charges are the responsibility of the exhibitor.
• Exhibitors are urged to carry all-risk floater insurance covering the materials against loss, and all other hazards from the time shipment is made prior to the show until shipments are received back after the show. This can generally be done by adding riders to existing insurance policies, often at no additional cost.
• Empty container labels will be available at the Service Desk. Affixing the labels is the sole responsibility of the exhibitor or their representative. Vista Convention Services South assumes no responsibility for removal of container with old empty labels, mislabeled, or valuables stored inside container while containers are in storage.
• Outbound shipping labels and Bills of lading will be available at the Service Desk. Exhibitors and their representative must pack and label their exhibit material and turn in bills of lading for each shipment at the Service Desk before leaving the show. Vista Convention Services South will route all shipments unless a designated carrier has been assigned. If the designated carrier fails to pick up by the removal date of the show, Vista Convention Services South reserves the right to route exhibit material by an alternate carrier. As a result of the re-routing or handling no liability will be assumed by Vista Convention Services South.
• Any items that are "return to warehouse" after the event will be subject to a Return To Warehouse Fee.

LABOR

• Vista Convention Services South and it subcontractors shall not be responsible for loss, injury or damage caused by laborers or equipment furnished by Vista Convention Services South or its subcontractors, except when such laborers are working or operating equipment under the direct supervision of a supervisor designated by Vista Convention Services South or its subcontractors.
• Vista Convention Services South will not be responsible for improper packing of exhibitor material and products or incorrect labeling if working under the supervision of the exhibitor.
• Vista Convention Services South will not be responsible for improperly packed or concealed damages to exhibits.
• The placing of an order for the services of laborers and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of the terms and conditions set forth above.
• If granted permission for early move-in (off target move-in) by show management and Vista Convention Services South, the exhibitor is required to use Vista Convention Services South labor for booth installation.

This Privacy Policy (the “Policy”) governs the manner in which Vista South collects, uses, maintains, and discloses information collected from you in connection with the Vista South online storefront.

Vista South may collect and store information about you and/or your business including your or your business’s name, email address, phone number, mailing address, accounting transaction data, payment or other financial information, aggregate transaction data, customer sales and order information, third-party data, business data, browser data, devices used, technical information about your means of connection to applications, and any other information or data submitted by you or third parties in connection with our Software Services, Storefronts, or other services rendered pursuant to the Agreement (the “Information”).

Information Use

Information collected may be used in connection with or for purposes of providing services to you, your business, and to others, improving services provided to you, your business, or to others, providing notices to you, complying with applicable law, and any other lawful purpose, including protecting the health or safety of you or others, and monitoring and preventing fraudulent or unlawful third-party activity.

Commercial Use of Information

Vista South will not sell or share the Information with third parties for any commercial purposes without your consent and express agreement. Vista South may, however, use the Information in order to share generic, collective, group, or other non-identifying information about the use of Vista South’s products and services as part of commercial transactions with third parties to help Vista South improve its products and services or for any other lawful purpose.

Third-Party Service Providers

Vista South may use third-party service providers and vendors to assist Vista South in providing its products and services to you and others, including, without limitation, services to host Vista South’s Software Services, Storefronts, payment processes, and other services pursuant to the Agreement. Vista South may also use third-party service providers and vendors to store Information and other data. Any such third parties would have access to your Information for the limited purpose of assisting, as reasonably necessary, Vista South in providing Software Services and other services pursuant to the Agreement.

Vista South may disclose your Information as Vista South reasonably believes is required by court order, governmental directive, or other law, to protect the rights of Vista South, or as otherwise allowed pursuant to the Agreement or applicable law.

Information Protection

Vista South will retain, protect, and process the Information and underlying or related data using commercially reasonable practices. Although Vista South will undertake such efforts to preserve and protect the integrity of the Information, you acknowledge and agree that all security measures have potential risks.

Customer Control of Collected Data

You may decline to provide or submit Information to us, however, some of our Software Services, Storefronts, or other services may not be available to you if you choose not to provide or submit Information. You also have a right to access the Information that we hold (about you) upon reasonable written request.

Updates to our Policy

By entering into the Agreement or the Acknowledgment or by using our products or services, you consent to the collection and use of your Information by us consistent with this Policy and the Agreement. We may change this Policy from time to time, for any reason. Any such changes become effective when posted.

To the extent that this Policy is inconsistent with applicable law, it is the intent of Vista South to comply with applicable law. If there is any conflict between any provision of this Policy and applicable law, such applicable law shall prevail; provided, however, that any such conflicting provision in this Policy shall be curtailed and limited only to the extent necessary to bring it within the legal requirements and the remainder of this Policy shall not be affected thereby.